[ Help Main ] > [ Main Menu ] > [ admin Menu ] > Archive Data

Tips:

  • For archives that you would like to delete, click [ Delete ].
  • For archives that you want to overwrite, just type in the date range and SynaMed will automatically overwrite the file.
  • If applicable, you may want to keep a limited number of archives to save disk space storage costs.
  • The archive function will archive data for your entire practice group for the specific date range, inclusive.
  • To share these PDF files offline, you may want to keep these files in a shared folder on a light duty file server that you manage on your own. A file server is good to have your Internet connection is down a lot.

 

Archive data allows you to transport patient notes, calendar information and procedure notes with you on a floppy, ZIP Disk, Burned CD, Thumb Drive, or any transportable media. You do not need a System Administrator's assistance in performing this routine.

You will need a program to unzip these compressed files. We recommend WinZip available at www.winzip.com. (A new window will pop up when you click this link)

IMPORTANT: Be aware where you are accessing these archives. It is your responsibility to protect patient data by properly disposing private files from a public workstation whenever you are done viewing that information.

FAQ:

How can I back up my work onto a local computer?

We have a patented feature called “Archive Data,” which allows you to download your patient records, billing records, and calendar to your own hard drive, laptop, and PDA. Go to Administration ŕ Archive Data, from here, click on the files you wish to download, and they will be saved as zip files.

I am having trouble accessing the archive data page.  The page loads very slowly and then begins to stall.  What should I do?

Your archive data page may be stalling because you have large files in your completed archive list (i.e. over 1MB of data). We suggest that you do backups of no more than 2 days at a time at the end of every day.  Then download the files and save them on your computer or on a cd-rom, and then delete the files off your complete archive list after you are done.  

Can I download a selected patient in archive data?

No, right now you can only download all your patients via the “Archive Data” feature. 

Is there an archive calendar? If so, what is the format?

Yes, you can also archive your calendar and this is done in a text file.

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